Clear, reliable communication is essential for any business, especially with hybrid teams and distributed workforces. Selecting the right conference phone in 2025 ensures that meetings are productive, professional, and inclusive for all participants. Avaya offers a range of conference phones designed for small huddle rooms, medium offices, and executive boardrooms, tailored to different telephony needs. This guide highlights the best Avaya conference phones for 2025, including short descriptions, pros and cons for each model.

What Makes a Great Conference Phone

A high-quality conference phone is more than just a speaker on a table; it is a key tool for enabling clear and efficient communication. Important features include full-duplex audio, 360° microphone coverage, noise suppression, flexible connectivity, and intuitive controls.

Full-duplex audio ensures natural conversation without interruptions, while 360° microphones capture every voice in the room, regardless of size. Noise suppression and echo cancellation minimize distractions, and compatibility with modern VoIP or unified communication platforms keeps the system scalable and future-proof.

Benefits of Having a Conference Phone

Investing in a high-quality conference phone brings significant advantages to your business communication. First and foremost, it ensures clear audio and reliable connectivity, allowing everyone in the room to participate without misunderstandings or missed information.

Conference phones also boost productivity and efficiency. With features like call recording, group calling, and easy call transfer, meetings can run smoothly, saving time and reducing follow-up emails. Additionally, using a dedicated conference phone provides a professional impression for clients and partners, making your meetings more polished and organized.

Another benefit is scalability. Advanced conference phones can be expanded with additional microphones or integrated into hybrid VoIP systems, allowing businesses to adapt as team sizes or room layouts change. Finally, they support hybrid and remote work, enabling remote participants to join seamlessly with high-quality audio.

Top Avaya Conference Phones for 2025

1. Avaya B189 IP Conference Phone

The B189 is a premium executive conference phone designed for large rooms with professional-grade audio and a touchscreen interface. It is ideal for boardrooms where high-quality sound and advanced features are essential for productive meetings.

Pros:

• Full-duplex OmniSound® audio ensures natural, uninterrupted conversations

• 360° microphone coverage with optional expansion mics for larger rooms

• Seamless integration with Avaya Aura® and enterprise platforms

Cons:

• Higher cost compared to smaller models

• Best suited for larger rooms; overkill for small huddle spaces
  

2. Avaya B179 SIP Conference Phone

Designed for medium to large conference rooms, the B179 offers reliability and simplicity for organizations with IP infrastructure. It balances cost and functionality for everyday team meetings.

Pros:

• SIP-based for easy VoIP integration

• Full-duplex audio for clear, natural conversation

• Reliable plug-and-play setup reduces deployment time

Cons:

• Fewer advanced features than B189

• Not ideal for very small rooms

3. Avaya B129 IP Conference Station

The B129 is a compact and portable conference phone suitable for small rooms, huddle spaces, or remote teams. Its portability makes it easy to move between locations or temporary setups.

Pros:

• USB and Bluetooth connectivity for flexible device integration

• Lightweight and easy to relocate

• Cost-effective for small teams

Cons:

• Limited microphone range for larger rooms

• Basic feature set compared to premium models
  

4. Avaya B149 Conference Phone

The B149 is a reliable analog/legacy conference phone designed for small to midsize rooms. It works well for organizations maintaining traditional PBX systems.

Pros:

• Compatible with legacy phone systems

• Clear audio for small meetings

• Simple, straightforward setup

Cons:

• No VoIP support

• Limited modern features
  

5. Avaya B189 HD Voice Conference Phone

This premium option is suited for medium-to-large rooms where high-definition audio is required. It is ideal for executive boardrooms and high-profile meetings.

Pros:

• HD voice ensures crisp and natural conversation

• Full-duplex OmniSound® audio for uninterrupted calls

• Perfect for executive boardrooms and formal presentations

Cons:

• Higher cost than standard models

• It may be excessive for small rooms
  

6. Avaya IP Office Phone System & B189 Bundle

This bundle provides a complete telephony and conference solution for full office deployment. It is well-suited for businesses that need an integrated, office-wide communication system.

Pros:

• Includes a full IP Office system and B189 phones

• Streamlined deployment for multi-room or new office setups

• Fully integrated platform for unified communication

Cons:

• Larger upfront investment

• Requires professional installation and configuration
  

7. Avaya B159 Conference Phone

The B159 offers multiple connectivity options, including analog, USB, and cellular, for medium-sized rooms. It is flexible enough to accommodate various office setups.

Pros:

• Multiple connectivity options

• Call recording capability for meeting documentation

• Reliable performance for medium teams

Cons:

• Not fully IP-based

• Limited features for advanced users
  

8. Avaya B169 Wireless Conference Phone

The B169 is a wireless conference phone for flexible or mobile meeting spaces. Its portability allows it to be used in different rooms without network constraints.

Pros:

• Wireless placement allows easy positioning anywhere

• Supports small-to-medium team meetings

• Portable and easy to relocate

Cons:

• Limited coverage for very large rooms

• Requires battery management
  

9. Avaya B159 Analog Conference Phone

This analog option is ideal for organizations maintaining legacy PBX systems. It is simple, reliable, and cost-effective for small teams.

Pros:

• Reliable audio quality

• Compatible with legacy infrastructure

• Affordable for small offices

Cons:

• Lacks modern VoIP features

• Limited expandability

10. Avaya B109 Conference Phone

The B109 is an entry-level conference phone designed for small huddle rooms or remote collaboration spaces. It is lightweight, easy to set up, and very affordable.

Pros:

• Portable and cost-effective

• Easy to set up in small rooms

• Ideal for 3–6 participants

Cons:

• Minimal feature set

• Microphone coverage is limited
  

The Challenge of Picking the Perfect Conference Phone

Choosing the right conference phone can be surprisingly challenging, especially for businesses with diverse meeting needs and room layouts. Businesses often struggle to balance room size, participant capacity, and feature requirements, which can result in overpaying for unnecessary features or selecting a device that cannot handle larger meetings effectively.

Another common struggle is compatibility with existing infrastructure. Many companies still use legacy PBX systems or mixed environments with VoIP, analog, and hybrid setups. Selecting a phone that integrates seamlessly with current systems while remaining scalable for future upgrades can be confusing without expert guidance.

Additionally, feature overload can make decisions difficult. Phones with advanced touchscreens, expansion microphones, or multiple connectivity options are attractive, but you must ensure that the features are genuinely needed for daily use. Without careful planning, businesses risk underutilizing devices or facing complex configurations that frustrate users.

The Smart Way to Choose a Conference Phone

Choosing the right conference phone means considering room size, call volume, and your team’s specific needs. Morgan Birgé offers expert guidance to help you evaluate requirements, configure devices, and ensure compatibility with your existing PBX or VoIP systems.

We manage installation, setup, and staff training with minimal disruption. Our team also provides ongoing maintenance, monitoring, and technical support. Partnering with an experienced Avaya service provider like Morgan Birgé ensures a smooth deployment, reliable performance, and long-term success for your conference phone solution.

Future-Proof Your Conference Rooms

As businesses evolve, conference requirements expand and change. Modern conference phones should support VoIP, hybrid work, remote participants, and intuitive controls for staff and visitors.

Consider options that allow expansion for larger rooms or additional devices and ensure ease of use for all participants. Combining Avaya’s 2025 conference phone lineup with our expertise delivers scalable, professional solutions suitable for any business environment.

Get Expert Guidance Today

Choosing the right Avaya conference phone can be overwhelming, especially when factoring in room size, meeting frequency, team needs, and existing infrastructure. Selecting the wrong solution can result in poor audio quality, frustrated participants, and underutilized features, ultimately impacting meeting productivity.

With our expertise, you can confidently select a solution that not only fits your current needs but also scales as your company grows. Contact us today to choose the right Avaya conference phone, receive expert deployment assistance, and benefit from ongoing, reliable support.